About the hall
The Maroochy Sailing Club Hall is a beautiful venue for weddings and events. Set on the idyllic Chambers Island, it offers magical water views on both sides. The hall has a stunning hardwood floor and white walls that offer a blank canvas for you to decorate in your chosen style.
Our hall can accommodate up to 100 guests with tables and chairs included in the hire fee.
Facilities:
Large serving bar area which is equipped with a large fridge, chest freezer, sink and lots of matching crockery etc.
Tablecloth hire available (additional cost)
Decoration hire and service (additional cost)
There are no cooking facilities in the hall, however we can recommend self-contained caterers or caterers.
Toilet facilities are underneath the hall. You will be given shared access during your hire (please see further info in ADDITIONAL CONDITIONS OF HIRE below).
Access to a large trolley to help you bring your supplies over.
Rubbish: you may use the club’s bins, however please take back over the bridge, your excess rubbish when the bins are full.
Access
Please note that the hall is accessed by a pedestrian only bridge and unfortunately we have no disabled access. The hall is accessed up a set of 18 stairs. The hall is operated by a community association run by volunteers. We expect the hall to be treated with care and consideration for the future enjoyment of other users.
photos courtesy of Another Era Vintage Hire facebook.com/anothereravintagehire and Tahlea Blunt Photography tahleabluntphotography.com.au
Indicative costs:
Weddings, parties functions,etc.
(e.g. from 12 noon Friday, all day Saturday to 11 am Sunday):
$1,000 security deposit.
$1,350 for 48 hours to allow for set up and pack down. Hire period is typically Friday midday to Sunday 11 am.
plus Cleaning charge of $150.
Additional set up and pack down hours can be booked if available @ $40 per hour
Security may be required depending on the nature of the booking. This is at the club's discretion.
A permit is required if holding a ceremony outside on the Club's Lawn. See the sections below on Use of the Club's Lawn and Extended use of the Lawn.
Permanent weekly hire:
$30.00 / hour (excluding Friday, Saturday and Sunday).
Minimum hire $75.00
Bond 4 weeks rent payable in advance
Casual hire
$40.00 per hour (excluding Friday, Saturday and Sunday nights).
Minimum hire $120.00 payable in advance
Weekend hire
Please contact us.
Additional Conditions of Hire
A. Cleaning at our Club
Our Club hires out the hall premises and bathrooms with these limitations that hirers need to consider. As an island, we think it’s a very charming place to hold your activity or event. However it creates these unique issues:
As a sand island, sand is in and on everything, especially floor surfaces;
Being on a tidal river this is a high salt zone, so fittings and fixtures are continually rusting and corroding;
Availability of professional cleaners is limited to just a couple of times a week.
This is therefore what we offer:
BATHROOMS
Your hire of the hall includes shared use of the bathrooms. As a sailing club our first priority is our sailors and rowers who have access to the bathrooms all week and weekend long and they are very sandy people.
We have two scheduled professional bathroom cleans each week: by 10am on Monday mornings and Saturday mornings.
If your booking requires access to the bathrooms prior to 10am Monday or Saturday you may request an extra hour to do your own sweep through and tidy up. If the timing is available the hour will not be charged out to you. The cleaner will still need access to the bathrooms for their scheduled clean.
HALL
We do not guarantee hall floors will be totally sand free.
Our hall is cleaned/ swept through during the week by the regular users, not professional cleaners.
You may request an extra hour to engage your own cleaner prior to your event booking. If the timing is available, the hour will form part of your overall event booking at no cost.
At the end of your hire, all users must leave the premises tidy with no rubbish or equipment or food in fridge or freezer. Plus sweep the floor and clean up any spillages.
Event and party hirers must complete the basics as listed above at the end of their use. $150 is also charged for cleaning. Our cleaners will then do an extra in depth clean, wash and sanitising of the hall and kitchenette to restart the week. (This usually occurs on Sunday afternoon or early Monday).
B. Covid 19 Restrictions and Numbers in the Hall
Our club policy and insurance allows a maximum of 100 in the hall, which includes any entertainment or catering professionals.
Please note that you have a responsibility to adhere to your obligations under the Queensland Public health and social measures from 17 December 2021
Please note this includes: Venues used for private hire will have no capacity limit if people attending are fully vaccinated. However, if there is a person attending who is not fully vaccinated, COVID-19 density restrictions will apply. This means a maximum of 20 people or 1 per 4 square meters, whichever is less.
And please use the QR code to check in each time you use the hall.
C. Public Liability Insurance
All hirers MUST have Public Liability insurance, and at the time of booking provide the Hall Manager with a Certificate of Currency per event, if a government sector, business or service provider, profit or not for profit organisation or group. If you are a regular hirer you must provide your Certificate of Currency annually or when renewing your booking.
There is one exception for personal private events, eg family and friends gathering for a wedding, party or non-affiliated function.
In these instances Maroochy Sailing Club provides Ad-hoc Hirers Public & Products Liability
D. Use of the Club's Lawn
"The Club's Lawn" is the grassed area on the northern side of the Hall. The Lawn area forms part of the Club's Leased Area and is used for rigging boats. It is limited by the external storage pen to the east; the club's building profile to the south and west; and in line with the northern end of the external storage pen on the beachside. N.B. not the beach.
The Club's Lawn may be available on week days and Saturdays to hirers of the Club's Hall. The Lawn is NOT available on Sundays which the Club retains for its own use as a rigging lawn for boats.
Use of the Lawn is limited to the conditions of use required in the Sunshine Coast Council's Permit for Weddings and Ceremonies and this Permit must be provided to Maroochy Sailing Club's hall management to ensure access to the Lawn.
E. Cancellation policy:
At least two weeks written notice is required to cancel hall bookings, otherwise a cancellation fee will apply.
Cancelling within two weeks will incur a cancellation fee of 50% of hall hire fee, unless under exceptional circumstances at the discretion of the Maroochy Sailing Club.
Within one week, full venue hire will be forfeited.
Fitness and sport in the hall
Maroochy Sailing club also offers a wide selection of health and fitness classes for you to enjoy. Come and join us to unwind and relax to the beautiful calming views whilst taking part in one of our Yoga classes. Or, why not come and be energised by one of our dance classes? You could even learn a new skill and take part in our Taekwondo class.
We have a great variety of classes held in the hall, all taken by qualified teachers. Please see timetable for contact details.
And…. If you see a space in the timetable that you’d like to hold a class, then just get in touch.
Bookings
For further information please contact Casey: mschallhire@gmail.com
Please edit the Hall Hire Contract by adding your details
and returning to Casey: mschallhire@gmail.com